Standing Rules

  1. Standing Rules
    1. The Order of Business for Meetings
    2. Call to Order
    3. Secretary’s Report and approval of the minutes
    4. Treasurer’s Report
    5. Announcements
    6. Committee and Appointed Officers’ Reports
    7. Old Business
    8. New Business
  2. Committees and Appointments
    1. General
      1. Committee members and Appointed Officers must be members of IOLUG.
      2. Committee Chairs, Committee Members, and Appointed Officers are appointed by the President-Elect in consultation with the Board.
      3. Committee size is at the Board’s discretion and may vary from year to year and from committee to committee. No committee shall have more than ten members.
      4. Committee Chairs and Appointed Officers submit a written annual report to the current President by June 30th each year.
      5. Each Committee and Appointed Officer is responsible for reviewing and updating its duties and responsibilities by March 31 each year. Changes are filed with the Secretary within thirty days of any updating.
      6. Both Standing and Ad Hoc Committees are established under these rules.
    2. Standing Committees and Appointments
      1. Standing Committees
        1. Standing committees must include at least two members.
        2. The Nominating Committee consists of the Past-President (chair) and two members appointed by the President.
        3. Program Committee members are appointed by the President-Elect in consultation with the Board no later than June 30 each year.
          1. Appointments are for two years and may be renewed.
          2. Committee member terms will be staggered so that no more than one-half of the committee will be newly appointed in any one year.
          3. The Program Committee plans for general membership meetings, including publicity.
          4. The President serves as an ex officio member of this committee.
      2. The Web Committee consists of the Website Editor (chair) and members appointed by the President.
        1. Appointments are for two years and may be renewed.
        2. Committee member terms will be staggered so that no more than one-half of the committee will be newly appointed in any one year.
        3. The Web Committee maintains the IOLUG website, e-mail lists, and social networking initiatives and works in concert with the Program Committee for mass communications.
        4. The President serves as an ex officio member of this committee.
      3. Appointments
        1. The Appointed Officer is the Website Editor. The Website Editor serves a two year term and may be reappointed. The Website Editor is an ex officio member of the Board.
        2. An independent Auditor is recommended by the President and approved by the Board by the Spring Business Meeting each year. The Auditor: audits financial records every July and submits the audit report to the new Past-President by August 15. No member of the Board may serve in this capacity.
  3. Regional and/or interest groups are encouraged to coordinate their activities with the Board of Directors.
  4. The membership year is October 1-September 30th. Dues are $20.00 (twenty dollars) per year, payable October 1. Dues payment must be received three weeks prior to the Fall Business Meeting for members to be included in the Directory. No pro-rated dues are available.
  5. Students may participate in IOLUG through a special membership category. Eligibility for this membership is limited to one year. Dues are $10.00 (ten dollars) per year.
  6. Non-members may attend IOLUG functions upon payment of a registration fee. Non-member registration will be a minimum of $10.00 (ten dollars) over member cost per IOLUG activity.

 

 

As passed at the business meeting, Fall Conference 1993.

Revised at the business meeting, Spring Conference 1997.

Revised at the business meeting, Fall Conference 1999.

Revised at the business meeting, Spring Conference, 2003.

Revised at the business meeting, Spring Conference, 2010.

Revised at the business meeting, Spring Conference, April 27, 2012.